10 Formal Letter Writing Examples for School Students

Formal letter writing is an important part of English language learning. Students are often asked to write formal letters in examinations, homework assignments, and school projects.

A formal letter is written to a person or an authority for an official purpose. It uses polite language and follows a specific format.

In this article, we will learn the format of a formal letter and explore 10 useful examples for school students.

What Is a Formal Letter?

A formal letter is a letter written to a person, an institution, or an authority to communicate an official request, complaint, suggestion, or piece of information.

Examples include letters to the principal, the editor of a newspaper, a municipal officer, or a bank manager.

Format of a Formal Letter

A formal letter generally follows this format:

1. Sender's Address
2. Date
3. Receiver's Designation and Address
4. Subject
5. Salutation
6. Body of the Letter
7. Complimentary Close
8. Sender's Name

Example of a Formal Letter Format

Sender's Address
Nehru Nagar, Nanded
Maharashtra – 431601

Date: 21 October 2026

To,
The Principal,
ABC Public School,
Nanded, Maharashtra.

Subject: Request for Two Days' Leave

Respected Sir/Madam,

[Write the main content of your letter here.]

Thank you.

Yours obediently,
Rahul Sharma
Class 8

Note: The format may vary slightly depending on the type of letter and the instructions given in an examination.

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1. Letter to the Principal Requesting Leave

Question: Write a letter to your principal requesting two days' leave because you are suffering from a fever.

12, Shastri Nagar,
Nanded, Maharashtra.

21 October 2026

To,
The Principal,
ABC Public School,
Nanded.

Subject: Application for Two Days' Leave

Respected Sir/Madam,

I am Rahul Sharma, a student of Class 8 in your school. I am suffering from a fever and have been advised to take rest for two days.

Therefore, I kindly request you to grant me leave for two days, from 22 October to 23 October 2026.

I shall be grateful for your kind consideration.

Thank you.

Yours obediently,
Rahul Sharma
Class 8, Division A

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2. Letter to the Principal Requesting a Transfer Certificate

Question: Write a letter to your principal requesting a Transfer Certificate because your family is moving to another city.

25, Shivaji Nagar,
Nanded, Maharashtra.

21 October 2026

To,
The Principal,
ABC Public School,
Nanded.

Subject: Request for a Transfer Certificate

Respected Sir/Madam,

I am Priya Patil, a student of Class 9 in your school. My family is moving to another city because of my father's job transfer.

Therefore, I will not be able to continue my studies at this school. I kindly request you to issue my Transfer Certificate so that I can take admission to another school.

I would be grateful if you could issue the certificate at your earliest convenience.

Thank you.

Yours obediently,
Priya Patil
Class 9, Division B

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3. Letter to the Principal Requesting Permission to Organise a School Trip

Question: Write a letter to your principal requesting permission to organise an educational trip.

15, Gandhi Nagar,
Nanded, Maharashtra.

21 October 2026

To,
The Principal,
ABC Public School,
Nanded.

Subject: Request for Permission to Organise an Educational Trip

Respected Sir/Madam,

I am the class representative of Class 8. Our classmates wish to visit a nearby historical place as part of our educational activities.

The visit will help us learn more about history, culture, and our country's heritage. We assure you that all students will follow the teachers' instructions and maintain discipline throughout the trip.

Therefore, I kindly request you to grant us permission to organise this educational trip under the guidance of our teachers.

Thank you for your consideration.

Yours obediently,
Amit Deshmukh
Class 8, Division A

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4. Letter to the Editor About Poor Road Conditions

Question: Write a letter to the editor of a newspaper complaining about the poor condition of roads in your locality.

20, Shivaji Nagar,
Nanded, Maharashtra.

21 October 2026

To,
The Editor,
The Daily News,
Nanded, Maharashtra.

Subject: Poor Condition of Roads in Our Locality

Sir/Madam,

Through the columns of your respected newspaper, I would like to draw the attention of the concerned authorities to the poor condition of roads in our locality.

The roads are full of potholes, making it difficult for pedestrians and motorists to travel safely. During the rainy season, the potholes fill with water and create additional problems. The damaged roads also increase the risk of accidents.

I request the concerned authorities to repair the roads as soon as possible.

I hope you will publish this issue in your newspaper to bring it to the attention of the authorities.

Thank you.

Yours faithfully,
A Concerned Resident

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5. Letter to the Municipal Commissioner About Garbage Collection

Question: Write a letter to the Municipal Commissioner complaining about irregular garbage collection in your area.

10, Mahatma Nagar,
Nanded, Maharashtra.

21 October 2026

To,
The Municipal Commissioner,
Nanded-Waghala City Municipal Corporation,
Nanded, Maharashtra.

Subject: Complaint About Irregular Garbage Collection

Respected Sir/Madam,

I wish to draw your attention to the problem of irregular garbage collection in our locality.

Garbage has been accumulating near residential buildings and on the roadside for several days. It produces a foul smell and attracts flies and stray animals. This unhygienic condition may lead to health problems among residents.

I kindly request you to arrange regular garbage collection and ensure that the locality remains clean.

Your prompt action will be greatly appreciated.

Thank you.

Yours faithfully,
A Concerned Resident

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6. Letter to the Principal Requesting a Fee Concession

Question: Write a letter to your principal requesting a concession in school fees because of your family's financial difficulties.

18, Ambedkar Nagar,
Nanded, Maharashtra.

21 October 2026

To,
The Principal,
ABC Public School,
Nanded.

Subject: Request for a Concession in School Fees

Respected Sir/Madam,

I am Suresh Kumar, a student of Class 9 in your school. I have always tried to perform well in my studies and maintain good discipline.

Unfortunately, my family is facing financial difficulties, and it has become difficult for my parents to pay the entire school fee.

Therefore, I kindly request you to consider my situation and grant me a suitable concession in school fees.

I assure you that I will continue to work hard and maintain a good academic record.

I shall be highly grateful for your kindness.

Thank you.

Yours obediently,
Suresh Kumar
Class 9, Division A

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7. Letter to the Librarian Requesting New Books

Question: Write a letter to your school librarian requesting more English storybooks for the school library.

ABC Public School,
Nanded, Maharashtra.

21 October 2026

To,
The Librarian,
ABC Public School,
Nanded.

Subject: Request to Purchase More English Storybooks

Respected Sir/Madam,

I am a student of Class 8. I am writing this letter to request you to add more English storybooks to our school library.

Many students are interested in reading English stories, but the number of books available is limited. Interesting storybooks can help us improve our vocabulary, reading skills, imagination, and communication abilities.

I kindly request you to purchase more storybooks suitable for students of different age groups.

I hope you will consider my request.

Thank you.

Yours obediently,
Rohan Patil
Class 8, Division A

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8. Letter to the Police Inspector About Noise Pollution

Question: Write a letter to the Police Inspector complaining about excessive noise in your locality.

30, Vidya Nagar,
Nanded, Maharashtra.

21 October 2026

To,
The Police Inspector,
Nanded, Maharashtra.

Subject: Complaint About Excessive Noise Pollution

Respected Sir/Madam,

I wish to bring to your attention the problem of excessive noise in our locality.

Loudspeakers are frequently used at high volumes, especially late in the evening. The noise disturbs students who are preparing for examinations and causes inconvenience to elderly people and other residents.

I request you to look into the matter and take appropriate action according to the applicable rules.

Your cooperation will help maintain peace and tranquillity in our locality.

Thank you.

Yours faithfully,
A Concerned Resident

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9. Letter to the Bank Manager Requesting a New ATM Card

Question: Write a letter to the bank manager requesting a replacement ATM card because your old card has stopped working.

15, Station Road,
Nanded, Maharashtra.

21 October 2026

To,
The Branch Manager,
ABC Bank,
Nanded Branch, Maharashtra.

Subject: Request for a Replacement ATM Card

Respected Sir/Madam,

I am an account holder at your branch. My ATM card has stopped working, and I am unable to use it for cash withdrawals and other banking transactions.

Therefore, I kindly request you to issue me a replacement ATM card linked to my account.

I am ready to complete the necessary formalities required for this purpose.

I shall be grateful for your assistance.

Thank you.

Yours faithfully,
Rahul Sharma

Account Number: [Write your account number here]

Note: In a real letter, follow your bank's security instructions and never include your PIN or OTP.

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10. Letter to the Editor About Plastic Pollution

Question: Write a letter to the editor of a newspaper highlighting the problem of plastic pollution.

22, Green Park,
Nanded, Maharashtra.

21 October 2026

To,
The Editor,
The Daily News,
Nanded, Maharashtra.

Subject: Need to Reduce Plastic Pollution

Sir/Madam,

Through the columns of your newspaper, I would like to express my concern about the increasing problem of plastic pollution.

Plastic bags, bottles, and other disposable items are often thrown on roads and into drains. They make our surroundings dirty, block drainage systems, and harm animals and the environment.

People should be encouraged to use cloth bags, reusable bottles, and environmentally friendly alternatives. Schools and local organisations can also conduct awareness campaigns to educate the public about the harmful effects of plastic waste.

I request you to publish this issue in your newspaper to spread awareness among citizens.

Thank you.

Yours faithfully,
A Concerned Citizen

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Important Tips for Writing Formal Letters

Follow these tips to write effective formal letters in examinations:

1. Follow the correct format: Include the sender's address, date, receiver's address, subject, salutation, body, and closing.
2. Write a clear subject: The subject should briefly explain the purpose of the letter.
3. Use polite language: Words such as kindly, request, and grateful are useful.
4. Be brief and clear: Avoid unnecessary details and repetition.
5. Avoid informal expressions: Do not use slang or casual language.
6. Check your grammar: Pay attention to spelling, punctuation, and sentence structure.
7. End appropriately: Use Yours faithfully or Yours sincerely for most formal letters, depending on the salutation and the conventions being followed.

Practice Exercise for Students

Now, try writing formal letters on the following topics:

1. Write a letter to your principal requesting permission to participate in an inter-school competition.
2. Write a letter to the Municipal Commissioner requesting the repair of a damaged drainage system.
3. Write a letter to the editor about the importance of planting trees.
4. Write a letter to your principal requesting a bonafide certificate.
5. Write a letter to the local electricity department complaining about frequent power cuts.

Challenge: Write each letter in 100–150 words, following the correct format.

Conclusion

Formal letter writing is an essential skill for students. It helps them express their thoughts clearly, make requests politely, and communicate with authorities confidently.

Regular practice will improve students' writing skills and help them perform better in examinations.

Keep practising, keep learning, and keep enriching your English!